Project Items Gadget

In this module, you will learn about the Project Items Gadget in Optimizely CMS. This gadget allows editors to view and manage all content items associated with a specific project. It provides a centralized view of project-related content, helping teams keep track of work in progress, drafts, and published items across different languages.

After completing this module, you should be able to:

• Explain the purpose of the Project Items Gadget.
• View and manage all content associated with a specific project.
• Track content status (draft, published, ready to publish).
• Perform key actions such as editing, removing, or marking content as ready.
• Decide when to use Project Items as a standalone gadget or within other views.

Purpose of the Gadget

The Project Items Gadget provides a focused view of content linked to a project, making it easier to track and manage work. Instead of searching through navigation or assets, editors can quickly access only the items relevant to their project.

Key Features

• Project-Specific View: Displays all items tied to the selected project (e.g., a campaign like Spring/Summer 2024 Launch).
• Language Awareness: Shows the language versions of each item, based on your CMS language settings.
• Status Visibility: Clearly identifies whether an item is published, in draft, or ready for publishing.

Available Actions

From within the Project Items Gadget, editors can:

• Edit Content: Open items directly for editing.
• Remove from Project: Detach items that no longer belong to the project.
• Mark as Ready to Publish: Update draft content to signal it is ready for release.
• Use Item Options Menu: Access additional display or item management actions via the bottom menu.
• Sort and Refresh: Organize items or refresh the view to see the latest updates.

Flexibility of Use

The Project Items Gadget can be used in different ways:

• As a standalone gadget for a project-focused workflow.
• As part of the Navigation Gadget, where project items appear alongside regular navigation.
• Or you may rely solely on the Overview Feature, skipping the gadget if you prefer a broader view.

Best Practices

• Use the gadget when working on multi-content projects (e.g., product launches, seasonal campaigns).
• Regularly check the project items list to ensure all content is aligned and ready on time.
• Combine with language settings to ensure localized versions are complete before publishing.

To see how the Project Items Gadget works in practice, check out this demo: